License Usage and Optimization Assessment Guide

Below is information in relation to the dashboard generated by running the Voleer License Usage and Optimization Assessment.

License Assigned for Job Title

The pie chart shows the allocation (as a percent and number) of licenses assigned across all users with the selected job title.

Identify missing licenses

In the pie chart, 5 out of 6 Account Managers have the Domestic and International Calling Plan assigned. Given that the role of Account Managers is to handle customers who are based globally, an Account Manager is missing the Domestic and International Calling Plan license.

Conversely, reviewing the pie chart shows that only 2 out of 3 Sr. Account Managers have Power BI Pro assigned. The benefit of Power BI Pro over Power BI Standard is the ability to share information via dashboards to one another. Is the Sr. Account Manager without Power BI Pro at a disadvantage?

License Combinations Assigned for Job Title

The pie chart shows the allocation (as a percent and number) of license combinations assigned across all users with the selected job title.

Identify missing licenses

Having multiple combinations of licenses for a job title can indicate missing licenses. For example, in the pie chart, the majority of Solution Sales Specialist are using a particular combination of licenses, with 3 Solution Sales Specialist having their own unique combination.

Identify incorrectly assigned license

The pie chart shows the allocation (as a percent and number) of job titles with the selected license assigned.

Showing the job titles associated with a particular license can help identify if there are any incorrectly assigned licenses. For example, in the pie chart (right), there are 2 job titles that wouldn’t normally be associated with the use of Power BI Pro (paid version); UX Designer and IT Test Account.

License Usage Details

The table shows the licenses and days since last activity on an account basis

Columns

User Principal Name, Job Title and Department

Information to identify the account and allows filtering at the Job Title and Department level.

Days Since Last X Activity

The number of days since there was any recorded activity for OneDrive, Teams, Yammer etc

X License(s)

The assigned license which includes the X software. In the example above, OneDrive is provisioned as part of Office 365 E5

Additional License(s)

Other licenses assigned to the account that aren’t associated with OneDrive, Teams, Yammer, Exchange or Skype For Business.